APPROVAL OF MINUTES

6. APPROVAL OF MINUTES

Description
N/A

Recommendation
N/A

Attachment: 050118 Board Meeting Minutes.pdf
Attachment: 050118 Policy Review Work Session Minutes.pdf

APPROVAL OF INSTRUCTIONAL/CLASSIFIED PERSONNEL REPORT

7. APPROVAL OF INSTRUCTIONAL/CLASSIFIED PERSONNEL REPORT

Description
N/A

Recommendation
That the Instructional/Classified Personnel Report be approved.

Attachment: Board May 15 2018 (Regular).pdf
Attachment: Board May 15 2018 (Addendum 1).pdf
Attachment: Instructional Reappointments for 2018-19.pdf

AGREEMENTS/CONTRACTS

8. APPROVAL OF AFFILIATION AGREEMENT BETWEEN THE HUMANE SOCIETY OF MANATEE COUNTY AND THE SCHOOL BOARD OF SARASOTA COUNTY, FL

Description
The School Board offers enrolled students a Veterinary Assisting program and the Humane Society of Manatee County manages a Veterinary/Animal Care Facility. The School Board desires to provide to its students a clinical learning experience through the application of knowledge and clinical skills in a Veterinary/Animal Care Facility. The Humane Society of Manatee County has agreed to make its facility available to School Board students for such purposes.

Recommendation
That the Affiliation Agreement between the Humane Society of Manatee County and the School Board of Sarasota County, FL  be approved as presented.  

Attachment: Humane Society of Manatee County.pdf

9. APPROVAL OF AFFILIATION AGREEMENT BETWEEN SARASOTA JUNGLE GARDENS AND THE SCHOOL BOARD OF SARASOTA COUNTY, FL

Description
The School Board offers enrolled students a Veterinary Assisting program and Sarasota Jungle Gardens manages a Veterinary/Animal Care Facility. The School Board desires to provide to its students a clinical learning experience through the application of knowledge and clinical skills in a Veterinary/Animal Care Facility. Sarasota Jungle Gardens has agreed to make its facility available to School Board students for such purposes.

Recommendation
That the Affiliation Agreement between Sarasota Jungle Gardens and the School Board of Sarasota County, FL  be approved as presented.

Attachment: Sarasota Jungle Gardens.pdf

10. APPROVAL OF AFFILIATION AGREEMENT BETWEEN ADVANCED SURGERY CENTER OF SARASOTA AND THE SCHOOL BOARD OF SARASOTA COUNTY, FL

Description
The School Board offers to enrolled students a Health Science program and Advanced Surgery Center of Sarasota manages a health care facility. The School Board desires to provide to its students a clinical learning experience through the application of knowledge and Clinical Skills in actual patient-centered situations in a health care facility; and Advanced Surgery Center of Sarasota has agreed to make its facility available to School Board students for such purposes.

Recommendation
That the Affiliation Agreement between Advanced Surgery Center of Sarasota and the School Board of Sarasota County, FL be approved as presented.

Attachment: Advanced Surgery Center of Sarasota.pdf

11. APPROVAL OF AGREEMENT FOR ELEMENTARY SCHOOL RESOURCE DEPUTY PROGRAM BETWEEN THE CITY OF NORTH PORT AND THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA FOR APRIL 2, 2018 - MAY 24, 2018 OF THIS SCHOOL YEAR

Description
This is an agreement between the City of North Port and the School Board of Sarasota County, Florida for the Additional Police Service Permit for Elementary School Resource Officers in the City of North Port for April 2, 2018 - May 24, 2018 of this school year.

Recommendation
That the agreement for the Additional Police Service Permit for Elementary School Resource Officers between the City of North Port and the School Board of Sarasota County, Florida for $63,082.50, be approved as presented.

Attachment: EL SRO Contract North Port.pdf

12. APPROVAL OF AGREEMENT FOR ELEMENTARY SCHOOL RESOURCE DEPUTY PROGRAM BETWEEN THE CITY OF SARASOTA AND THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA FOR APRIL 2, 2018 - MAY 24, 2018 OF THIS SCHOOL YEAR

Description
This is an agreement between the City of Sarasota and the School Board of Sarasota County, Florida for the Extra-Duty Permit for Elementary School Resource Officers in the City of Sarasota for April 2, 2018 - May 24, 2018 of this school year.

Recommendation
That the agreement for the Extra-Duty Permit for Elementary School Resource Officers between the City of Sarasota and the School Board of Sarasota County, Florida for $64,350.00 be approved as presented.

Attachment: EL SRO Contract City SRQ.pdf
Attachment: SRO City Sarasota Elementary Invoice.pdf

13. APPROVAL OF AGREEMENT FOR ELEMENTARY SCHOOL RESOURCE DEPUTY PROGRAM BETWEEN THE SARASOTA COUNTY SHERIFF'S OFFICE AND THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA FOR APRIL 2, 2018 - MAY 24, 2018 OF THIS SCHOOL YEAR

Description
This is an agreement between the Sarasota County Sheriff's Office and the School Board of Sarasota County, Florida for the Special Detail Contract for the Elementary School Resource Deputy Program in Sarasota County for April 2, 2018 - May 24, 2018 of this school year.

Recommendation
That the agreement for the Special Detail Contract for the Elementary School Resource Deputy Program between the Sarasota County Sheriff's Office and the School Board of Sarasota County, Florida for $136,890.00, be approved as presented.

Attachment: EL SRO Contract Sheriff.pdf

14. APPROVAL OF AMENDMENT TO THE SUPERINTENDENT'S EMPLOYMENT CONTRACT BETWEEN THE SUPERINTENDENT AND THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA

Description
Amendment to the Superintendent's employment contract.

Recommendation
That the amendment to the Superintendent's employment contract and the School Board of Sarasota County, Florida, be approved as presented.

Attachment: Contract amendment 5-18.pdf

FIELD TRIPS

15. APPROVAL OF SELECT STUDENTS FROM BAY HAVEN SCHOOL OF BASICS PLUS TO ATTEND AND PARTICIPATE IN THE ODYSSEY OF THE MIND WORLD COMPETITION AT IOWA STATE UNIVERSITY, IOWA ON MAY 23-27, 2018

Description
This is a world-level competition for Odyssey of the Mind, where champion teams from local competitions meet to display creative problem solving that helps them thrive in our technical world.

Recommendation
That the selected Bay Haven School of Basics Plus students attending the Odyssey of the Mind World Finals at Iowa State University, Iowa from May 23, 2018 to May 27, 2018 be approved.

Attachment: BayHaven-Ohio(OdysseyoftheMind) 05.23-05.27.18.pdf

16. APPROVAL OF SARASOTA HIGH SCHOOL'S AND PINE VIEW SCHOOL'S TECHNOLOGY STUDENT ASSOCIATIONS (TSA) FIELD TRIP TO ATLANTA, GA ON JUNE 22 - JUNE 26, 2018

Description
This trip will give the students the opportunity to compete nationally in events that are based on the State Standards for Career and Technical Education.

Recommendation
That Sarasota High School and Pine View School's TSA field trip to Atlanta, GA on June 22 - June 26, 2018 be approved.

Attachment: SHS TSA Field Trip.pdf
Attachment: PVS TSA Field Trip.pdf

MATERIALS MANAGEMENT

17. APPROVAL TO AWARD BID #18-0141 FOR ELECTRICAL SERVICES - TIME AND MATERIALS

Description
Bids to provide 'Electrical Services - Time and Materials' were received from two vendors on April 12, 2018. The bids of Bay Area Electric, Inc., and NCN Electric, Inc., were the best low meeting the advertised specifications based on a sealed scenario. This bid is for a period of three years with the option to renew for two additional one-year periods. The funds for these purchases are contained in the budget allocated to the Facilities Services Department and Construction Services Department.

Recommendation
That the bids of Bay Area Electric, Inc., and NCN Electric, Inc., to provide 'Electrical Services - Time and Materials' in an amount not to exceed $450,000.00, be approved as presented.

Attachment: Electrical 18-0141REC.pdf

18. APPROVAL TO AWARD BID #18-0138 FOR GENERAL CONTRACTING AND CARPENTRY SERVICES

Description
Bids to provide 'General Contracting and Carpentry Services' were received from three vendors on April 10, 2018. The bids of J2 Solutions, Inc., Jon F. Swift, Inc., and Mailloux and Sons, Inc., were the best low bids meeting the advertised specifications based on a sealed scenario. This bid is for a period of three years with the option to renew for two additional one-year periods. The funds for these purchases are contained in the budget allocated to the Facilities Service Department and Construction Services Department.

Recommendation
That the bids of J2 Solutions, Inc., Jon F. Swift, Inc., and Mailloux and Sons, Inc., to provide 'General Contracting and Carpentry Services' in an amount not to exceed $900,000.00, be approved as presented.

Attachment: GenCont&Carpentry#18-0138REC.pdf

19. APPROVAL TO AWARD BID #18-0145 FOR AIR CONVEYANCE SYSTEM CLEANING

Description
Bids to provide 'Air Conveyance System Cleaning' were received from two vendors on April 18, 2018. The bids of Approved Fire Proofing Service, Inc., dba Service-Tech Corporation, and Simpson Environmental Services, Inc., were the best low bids meeting the advertised specification based on a sealed scenario. This bid is for a period of three years with the option to renew for two additional one-year periods. The funds for these purchases are contained in the budget allocated to Facilities Services Department.

Recommendation
That the bids of Approved Fire Proofing Service, Inc., dba Service-Tech Corporation, and Simpson Environmental Services, Inc., to provide 'Air Conveyance System Cleaning' in an amount not to exceed $1,200,000.00, be approved as presented.

Attachment: AirConveyance18-0145REC.pdf

20. APPROVAL TO INCREASE PURCHASING LIMIT FOR MATERIALS OR SERVICES THROUGH PIGGYBACK CONTRACTING FROM VENDORS UNDER CONTRACT WITH FEDERAL, STATE OR MUNICIPAL GOVERNMENT THAT UTILIZED A COMPETITIVE PROCESS OR A COOPERATIVE WITH A LEAD AGENCY

Description
The attached contracts were approved for use on August 15, 2017. This is a request to increase the approved dollar amount for the use of the attached contracts. The funds for these purchases are contained in the budget allocated to the appropriate department and schools.

Recommendation
That the request to increase the purchasing limit for materials or services through piggyback contracting, be approved as presented

Attachment: Piggyback increases 5.15.18 REC1.pdf

21. APPROVAL TO PURCHASE MATERIALS OR SERVICES (PER ATTACHED LIST) THROUGH PIGGYBACK CONTRACTING FROM VENDORS UNDER CONTRACT WITH A FEDERAL, STATE OR MUNICIPAL GOVERNMENT THAT UTILIZED A COMPETITIVE PROCESS OR A COOPERATIVE WITH A LEAD AGENCY

Description
Piggybacking is the post-award use of a contractual document or process that allows an entity that was not contemplated in the original procurement to purchase the same supplies, equipment or services through that original document or process. The School Board of Sarasota County Policy 7.70 Purchasing and Bidding allows for this process subject to the provisions of law. The funds for these purchases are contained in the budgets allocated to the appropriate departments and schools.

Recommendation
That the attached list of contracts for the anticipated purchase of materials and services, using the piggyback contracting process, be approved as presented.

Attachment: Piggybacks-5.15.18 REC.pdf

22. APPROVAL OF CLASSIFICATION OF INOPERATIVE EQUIPMENT AND FURNITURE AS PROPERTY TO BE DELETED

Description
The custodian of property (cost center heads) have certified it to be traded in on new equipment, unaccounted for, not repairable, or otherwise inoperable. Property still on hand after reallocation will be salvaged for any useful parts and then sold at auction.

Recommendation
That the classification of equipment and furniture, as property to be deleted, be approved as presented.

Attachment: Deletion report 5.15.18.pdf

23. APPROVAL TO INCREASE THE PURCHASING LIMIT FOR BID #15-0322 PESTICIDE TREATMENT AND MAINTENANCE SERVICES FOR ATHLETIC FIELDS

Description
Bid # 15-0322 for 'Pesticide Treatment and Maintenance Services for Athletic Fields' was approved for award on June 2, 2015 to JSM Services, Inc., and Turfkeepers, Inc., for $200,000.00. A notification to increase the purchasing limit by $125,000.00 was sent on March 25, 2016. This bid is due to expire June 2, 2018. The replacement bid #18-0322 was rejected on May 1, 2018 for unclear specifications and will be re-issued in the near future. To allow continuation of services, the current bid #15-0322 has been extended for six month or until award of a new bid. The Facilities Services Department is requesting an increase in the purchasing limit of this bid by an additional $125,000.00 for anticipated expenditures during the extension period. The funds for these purchases are contained in the budget allocated to Facilities Services Department.

Recommendation
That the request to increase the purchase limit for Bid #15-0322 'Pesticide Treatment Maintenance Services for Athletic Fields' by an additional $125,000.00, be approved as presented.

Attachment: Pesticide treament 15-0322 Agd Increase.pdf

FACILITIES

24. ACCEPTANCE OF FACILITIES SERVICES PROJECT COMPLETION AND APPROVAL OF THE CERTIFICATE OF SUBSTANTIAL COMPLETION FOR THE SBSC KITCHENS VARIOUS CAMPUSES RENOVATIONS

Description
All work has been completed and all required close-out documents have been received from the contractor. The final costs have been internally audited for approval and are enclosed herein the final payment to the contractor. The Executive Director of Facilities Services has determined that the project is complete in accordance with state statutes.

Recommendation
That the project be accepted as complete and the certificate of substantial completion be approved as presented.

Attachment: Kitchens Cert.pdf

25. APPROVAL OF THE CONTRACT BETWEEN THE SARASOTA COUNTY SCHOOL BOARD AND FACILITRON TO MANAGE THE RENTAL AND RESERVATION PROCESS FOR ALL SCHOOL BOARD OWNED FACILITIES

Description
The purpose of this contract is to provide a turn key building rental process with online booking availability. The goal is to simplify and standardize the facility process and ensure compliance with school board rule, school board approved rental rates, and distribution of funds from the rental process. This contract will have no impact upon School Board Budget. Funds to pay for Facilitron services will be generated from the entities renting from the school district.

Recommendation
That the contract between Facilitron and the School Board of Sarasota County, Florida, be approved as presented.

Attachment: Sarasota_County_Schools-Facilitron_signed.pdf

26. APPROVAL OF THE DELETION FOR DEMOLITION OF PORTABLE #99-444 AT NORTH PORT HIGH SCHOOL AND TWO (2) SINGLE-FAMILY RESIDENTIAL BUILDINGS OWNED BY SARASOTA COUNTY SCHOOLS AT 3380 GIDEON STREET, NORTH PORT, FL 34288 AND 3440 GIDEON STREET, NORTH PORT, FL 34288

Description
The specified portable is a one-story building at North Port High School and the two (2) family residential buildings are one story buildings, owned by Sarasota County Schools, 3380 Gideon Street, North Port, FL 34288 and 3440 Gideon Street, North Port, FL 34288, are deemed to no longer be economical to maintain or renovate. Funds for this demolition are available in the capital projects account.

Recommendation
That the deletion for demolition of portable 99-444 and the two (2) single-family residential buildings, 3380 Gideon Street, North Port, FL 34288 and 3440 Gideon Street, North Port, FL 34288, be approved as presented.

Attachment: 99-44,3380&3440GideonSt.pdf

27. APPROVAL AND/OR RATIFICATION OF FACILITIES SERVICES CHANGE ORDERS

Description
The Facilities Services change orders are summarized on the enclosure for ease of review. The change orders collectively total an increase of $80,272.40 in gross contract dollars.

Recommendation
That the Facilities Services change orders be approved and/or ratified as presented.

Attachment: Fac Svc chg orders.pdf

CONSTRUCTION

28. APPROVAL OF UPDATE #3 TO THE 2018 ANNUAL CERTIFICATION OF PROFESSIONALS FOR CONSTRUCTION RELATED SERVICES

Description
The recommended professionals have submitted request for annual certification by the School Board to provide professional construction related services for Sarasota County Schools' projects. These submissions are in accordance with School Board Policy #7.71. The initial list was Board approved on 1/9/2018 (Item #24). The newly added firms are identified in the enclosure at the end of the initial listing. Upon Board approval, the pertinent date from these submissions will be incorporated to the existing list.

Recommendation
That Update #3 to the 2018 Annual Certification of Professionals for Construction Related Services be approved as presented.

Attachment: QPList-Update#3.pdf

29. APPROVAL AND/OR RATIFICATION OF CONSTRUCTION SERVICES' CHANGE ORDERS

Description
The Construction Services' Change Orders are summarized on the enclosure for ease of review. These change orders collectively total an Increase of $46,283.38 in gross contract dollars.

Recommendation
That the Construction Services' Change Orders be approved and/or ratified as presented.

Attachment: CSD-MAY15_COs.pdf

JOB DESCRIPTIONS

30. APPROVAL OF REVISED JOB DESCRIPTION FOR PLANNER, GIS AND TECHNICAL ANALYST

Description
The revised job description for Planner, GIS and Technical Analyst is being presented to the School Board for approval.

Recommendation
That the School Board approve the revised job description for Planner, GIS and Technical Analyst.

Attachment: Job 412 - Planner, GIS and Technical Analyst.pdf

31. APPROVAL OF REVISED JOB DESCRIPTION FOR BACKGROUND AND FINGERPRINTING PROCESSOR

Description
The revised job description for Background and Fingerprinting Processor is being presented to the School Board for approval.

Recommendation
That the School Board approve the revised job description for Background and Fingerprinting Processor as presented.

Attachment: Job 279 - Background Processor.pdf